Oral Sessions

There will be three types of contributions:

  • Invited speakers. Oral contribution by invitation of the organizing committee
  • Contributed Talks by Oral submission
  • ePoster

Sponsored contribution

  • Sponsor invited speakers present a technical topic of scientific interest
  • Sponsor presentation presents products or services

In order to present an oral contribution you need to submit an abstract and select your preference, before the deadline for oral contribution. Contributed orals will be selected by the organizing committee. Oral abstracts not selected for oral will have the chance to be presented as an ePoster. For presenting and ePoster contribution it is necessary to present an ePoster before the deadline for ePoster submission.

Invited Speakers will receive an invitation via e-mail. They have to register and submit an abstract of their contribution.


Instructions for speakers with a Contributed Talk

Once the conference program has been published, you will received a message in your inbox notifying your oral abstract has been accepted by the organizers as a Contributed Talk or not. 

Oral abstract accepted as Contributed Talk

If your Oral abstract has been accepted as Contributed Talk, you will receive an email with the abstract acceptance and the information regarding your oral slot and when it has been scheduled. You can also see all the information on the conference program.

As Contributed talk, you will have a 10-minute slot for your presentation,

After the talks, there will be a life Panel Discussion with the presentations scheduled at the end of the same block.


For your information, contributed talks will be broadcasted with a recorded video during the event. For this reason, we highly encourage authors to record their presentation and submit the video prior to the conference. Please, send us your video presentation before July 10th through the following link: https://scito.wetransfer.com.

Don’t forget to put your name, abstract ID and email in the body of the email when you submit your video.


Oral abstract not accepted as Contributed Talk

If your oral abstract has not been accepted as a Contributed Talk, you can turn it into an ePoster and participate in the ePoster Session. You will have until the deadline of ePoster submission of the conference to modify your contribution from the Abstract Submission form.

How to record a video presentation

Zoom video meeting

To record a presentation, we recommend the Zoom application. Authors should have the Zoom application installed in the computer and a Zoom account.

If you do not have a current Zoom account, you can create it from  https://zoom.us/signup

To create a video meeting in Zoom:

  1. Open your Zoom app on your desktop and click Sign In.
  1. Log in using the E-mail and password that you have created, or with Google(Gmail), Facebook, or Login with SSO.
  1. Click the downward arrow and select Start with video, then click New Meeting to start an instant meeting.


Share your presentation for the recording

Contributed talk is a 10-minute video presentation in which the author shares a PowerPoint presentation while speaking out their contribution. The presentation should be prepared before start recording and opened in the screen when starting.

You will find a button that says “Share screen” in the low bar at Zoom. Click on it and select the presentation.  Watch the following video to learn how to share your screen: https://www.youtube.com/watch?v=YA6SGQlVmcA


Start recording

Make sure that your camera and microphone are connected before start recording.  Once you are ready to start the presentation, you must click the record button in the bottom bar. Watch this video to discover some tips for your recording: https://youtu.be/lZHSAMd89JE

Please start your video with a small introduction with your name, institution and the title of their presentation.

Once you finish your presentation you can end the session. There will be a brief conversion process where you will see the recorded file is completed.


Submit your video presentation

The video submission will be done through this link (https://scito.wetransfer.com/). The message should contain:

  • A video file with a duration of 10 minutes and a maximum weight of 200MB
  • The email of the author
  • The name of the author and the code assigned to the abstract


Connect live for the Panel Discussion

During the conference, on the day in which the Contributed Talk has been scheduled, nanoGe will take care of playing the video emission. The author must connect to the Zoom meeting at the indicated time and open his camera and microphone only during the Panel Discussion. 


Presentation format
  • Presentation with slides in PowerPoint
  • It can contain texts and images
  • If you include video, make sure you can play it from the document
Oral Session for Invited Speakers

The oral session will consist of a presentation with slides played while the speaker is talking. Hours before the event, the speakers will receive a link from the event as pannelists. On the day of the event, they will have to connect at least 1 h before the official time of the start of their talk to check the connections.

Please, respect the assigned time and follow the instructions of the moderator so that the program can flow smoothly.

Summary guide

Days before the conference


3 days

Check out the program and abstracts

1 hour

Training sesion with nanoGe staff


be aware of your time to talk, as indicated by moderator. Share your screen to play your slides presentation.

Discussion Pannel

Answer the questions as posed by the moderator.

After the oral session

Join the poster session, try to visit many posters and questions to students

Technical requirements

In order to do present a talk, the speaker will need:

  •  A computer
  •  A webcam camera. Normally, laptops have the webcam built-in.
  • Headphones with microphone, or a separate microphone for good quality broadcast.
  •  Slides presentation
  •  Good network connection, preferably with cable

It is a good idea for the speaker to practice and become familiar with the application beforehand. It is advisable to be careful when connecting and disconnecting the camera and mute the microphone. The camera and microphone are preferably to be silenced during the symposium if you are not intervening.

The powerpoint presentation is best viewed in 16:9 format for broadcasting. Be careful when converting between 4:3 and 16:9 as it may stretch the figures. The original size of figures can be restored in the figure size menu.


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