What are the benefits of an online conference?

For many centuries scientific conferences have been at the core of scientific discussion and progress. However, it has become clear that conferences are consuming high resources, creating environmental pollution, and in some circumstances it is simply not possible to make them happen and cancellations ensue. While maintaining the classical gatherings, we can use the online format that brings the central benefits of scientific conferencing:

  • Present your work and get feedback
  • keeping up with cutting-edge research in your field
  • get clarification on research that’s important to your own projects
  • have the opportunity to chat about your work in a low-stakes environment with lots of feedback,
  • have exposure to inspiring ideas and people!
  •  keep a sense of community.

This type of meeting may help overcome longstanding problem of excessive physical meetings:

  •  It is more accessible to a wider set of researchers, as persons with disabilities and those with lower resources
  • Reduce the large carbon footprint associated to international flights
  • Reduce disruption of family life
  •  Improve the capacity for frequent communication with a broad audience
What do I need to join?

Registration

In order to register to the conference, you need to log in nanoGe (or create an account if you are not registered yet) and buy a ticket as usually. Upload a picture of your face if it is not yet in the system. You will receive the registration confirmation via e-mail.

Participate in oral Sessions

The Oral Sessions will be carried in Zoom. Participants will receive an invitation to join the event hours before the start. This invitation is personal and non-transferable. Only the registered user will be able to access the talks.

The oral session will consist of presentations with slides played while the invited speaker is talking on a specific topic for about 10 min. Oral Session will be followed by questions from the audience through the chat for 30 minutes.

Participate in ePoster session

The ePoster Session will be carried through a chat platform, where participants can find a Discussion Channel for each ePoster and a General_Poster_Hall for general information. Discover more on "ePoster Session - Discussion Spaces".

Technical requirements

Participants will need a computer with internet connection during the event. All the links required to join the sessions will be sent by email. Speakers will also need a camera and a microphone during the Oral Sessions.

Participants with an ePoster will need to prepare the material needed for the ePoster Session.

What is an ePoster?

 With ePoster format you can achieve a variety of goals according to your preference:

  • Present your work and get feedback. Give diffusion to your results
  • generate discussion on any scientific question of your interest.
  • keep up with cutting-edge research in your field
  • get clarification on research that’s important to your studies.

You can present results, technical points, suggestions or doubts about methods, or formulate a question, in order to exchange information and generate scientific progress through communication.

Prepare and submit your contribution

If you want to participate with an ePoster, you must submit the following contents:

  • Author list and title of ePoster.
  • ePoster: Image file containing the information and data you want to present to participants. The supported formats are JPG and PNG. See the section  “ePoster Format” in the authors Instructions.
  • A picture of yourself (if it was not already available in the platform)

As optional elements, you can add:

  • Table of Contents (TOC) graphic: an illustration that communicates visually the main message of your ePoster. The width of the image is 16:9. It cannot exceed 1MB size/1500pix. The supported formats are JPG and PNG.
  • Supporting information. Additional file in pdf format containing the details of your work
  • A text abstract between 100 and 400 words
  • A video,  presenting the topic of your contribution. Prepare a video of explanation of your ePoster less than 3 minutes time,  upload to an online video-sharing platform (Youtube, Vimeo...) and copy here the link of your video

To submit your oral contribution (by invitation), you need: 

  •  Author list and title of your talk
  •  Text abstract, between 100 and 400 words

All ePosters will be available only loged in ithe conference and 24h before the sessions, on the ePoster Board  along with the tittle and your picture, where participants can look at in any moment. A code will be assigned to your contribution. Save this number, since it will indicate the room assigned to your ePoster in the chat platform where the ePoster Session will take place.

             

ePoster format

In contrast to traditional static conference posters, that present a closed scientific case, ePoster for online conference is a dynamic framework to instigate the exchange of scientific ideas and information. You can be more creative, provided that the normal codes of scientific exchange are respected.
When designing and making your ePoster you should follow some basic directions

  1.  Present the information so that it can be viewed quickly
  2. Make a simple design that costs you a limited amount of work

We recommend that you divide an ePoster into boxes that allow to zoom for viewing the information during discussion

                                              

In an ePoster session there may be lots of ePosters competing for attention. It is important that you highlight clearly the main message or information of your contribution, as is achieved in the following examples.

                         

                       

You can also (optional) present your ePoster in a video with duration less than 3 min. You also may also present additional information as a preprint of an article (optional).

TOC format

The TOC is an illustration that communicates visually the main message of your ePoster. It can be a simple sketch or a piece of text. It should attract the attention of people that looks at in the display of all the ePosters in the ePoster Board. You may use as TOC the section with the central message of the ePoster.

                                         

Structure of nanoGe Meetup Conference

A nanoGe Meetup Conference is an online conference format (about 2 hours) organized to promote exchange and discussion around a specific scientific topic. It will have two parts

  • Short oral talks Session by expert speakers followed by interaction by questions from the audience.
  •  Highly interactive e-Poster Session

 

 

 

 

 

 

ePoster Session - Discussion Spaces

All the ePosters will be displayed in the ePoster Board, where all participants can look at them in any moment and prepare the ePoster Session.

After the Oral Sessions, there will be a break. During this time, participants will get an email with the link to the ePoster Session. They can visit the ePoster board and prepare the session too.

The ePoster Session will take place in a chat platform where you will find:

  • A Directory with a channel for each of the ePosters. ePosters will be identified with the code assigned in the program
  • A General_Poster_Hall with some basic information about all the eposters, provided by the authors and a direct URL to join their channel.

 

 

 

 

 

How to join a discussion channel

The ePoster Session will take place in a chat platform where you will find:

  • The discussion will take place through a chat room on the RocketChat platform.
  • Users can access it through the URL sent by mail.
  • A Directory with a channel for each of the ePosters. ePosters will be identified with the code assigned in the program. Each ePoster is identified by a number (see ePosters Board), and the name of the ePoster:

#003_Michal_Sullivan

  • A General_Poster_Hall with some basic information about all the eposters, provided by the authors and a direct URL to join their channel.
  • Authors of ePoster will share their TOC and invite everybody to join their channel. Participants can join the discussion chat of the ePoster they are interested through the Directory.

Register in the Chat using the Talk as anonymous option (not the sign up option). Use as name your full name (or the full name of the poster 003_Michal_Sullivan if you have one) in order to be recognized by participants.

When you first enter in the ePoster Session chat platform, you will find the Directory with all the rooms.

  1. Access the Chat room and locate the Discussion Channel of your ePoster early before the start of ePoster Conference time.
  2. As a participant, join the channels that you are interested in.
  3. Access the General_Poster_Hall.

Don’t miss the Directory! You can access it at any moment clicking on Directory.

You can also share your ePoster and materials on Twitter using the official hashtags.

The General_Poster_Hall is a room where you can see basic information about all the ePosters, provided by their authors. Authors should share the title, TOC (if you prepared it) and the direct link to access the Disucssion Channel assigned.

Do not carry discussions in the general_poster_hall. Go to the assigned room. Interact with participants in the topic of your interest while you keep an eye to your poster room for answering the questions about your poster.

 

 

 

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