What do I need to join?

Registration

In order to register to the conference, you need to log in nanoGe (or create an account if you are not registered yet) and buy a ticket as usually. Upload a profile picture if it is not yet in the system. You will receive the registration confirmation via e-mail.

For late registration, you will find the link to the Zoom registration form in the home of the Online Meetup. Please, note that the late registration does not allow to participate at the ePoster Session or submit an abstract. The late registration fee has an increase of 60% of the Participant registration fee.

 

Participate in oral Sessions

Participants will receive an invitation to join the event hours before. The Oral Sessions will be carried in Zoom. You can join the Zoom session from 15 minutes before the official start of the event.

The invitation for the Oral Session is personal and non-transferable. Only the registered user will be able to access the talks.

The oral session will consist of presentations with slides played while the speaker is talking on a specific topic for about 15 min. A Question and Answer chat will be available during the conference so that participants can ask questions to Speakers. They will be answered during the Discussion Pannel.

 

Participate in ePoster session

The invitation to join the ePoster Chat platform will be sent by email before the event. You can upload and engage in ePoster discussion by accessing the chat rooms at any time before and after the Oral session (see the conference timeline). The official  ePoster Session will start after the Oral Sessions.

Register in the Chat using the Talk as anonymous option (not the sign up option). Use as name your full name (or the full name of the poster 003_Michal_Sullivan if you have one)  in order to be recognized by participants.

Each ePoster has its own Discussion Channel in the platform. Add yourself to the channels that you consider interesting in order to to follow the progress of the discussion in the left bar. Share ideas and thoughts on the contributions presented.

Be ready to share your poster and video presentations with the broader research community in the social networks. You can follow and use the tweeter channel @nanoGe_Conf and hashtag  #nanoGeMeetup to share your materials and see other presentations and opinions of the conference. Do not forget to reply and distribute the statements.

The Zoom session will remain open during the ePoster Session. An Open Camera Session will take place there. Authors of ePosters will open the camera and present their work during 2 minutes. The main ePoster discussion is on the Rocketchat, do not forget to see the channel of your ePoster and answer the questions!

 

Technical requirements

 

Participants will need a computer with internet connection during the event. All the links required to join the sessions will be sent by email.

Participants presenting an ePoster should also have a camera and microphone in their laptop, and prepare their contribution for the Open Camera Session.

What are the benefits of an online conference?

For many centuries scientific conferences have been at the core of scientific discussion and progress. However, it has become clear that conferences are consuming high resources, creating environmental pollution, and in some circumstances,  it is simply not possible to make them happen and cancellations ensue. While maintaining the classical gatherings, we can use the online format that brings the central benefits of scientific conferencing:

 

  • Present your work and get feedback
  • keeping up with cutting-edge research in your field
  • get clarification on research that’s important to your own projects
  • have the opportunity to chat about your work in a low-stakes environment with lots of feedback,
  • have exposure to inspiring ideas and people!
  • keep a sense of community.

 

This type of meeting may help overcome longstanding problem of excessive physical meetings:

 

  • It is more accessible to a wider set of researchers, as persons with disabilities and those with lower resources
  • Reduce the large carbon footprint associated to international flights
  • Reduce disruption of family life
  • Improve the capacity for frequent communication with a broad audience
What is an ePoster?

For fully obtaining the main goals of a scientific conference, the participation of researchers presenting their ideas in a rich interactive context is necessary. ePoster is a versatile presentation of scientific information. With ePoster format you can achieve a variety of goals according to your preference:

 

  • Present your work and get feedback. Give diffusion to your results
  • generate discussion on any scientific question of your interest.
  • keep up with cutting-edge research in your field
  • get clarification on research that’s important to your studies.

 

You can present results, technical points, suggestions or doubts about methods, or formulate a question, in order to exchange information and generate scientific progress through communication.

 

Prepare and submit your contribution

 

If you want to participate with an ePoster, you must submit the following contents:

 

  • Author list and title of ePoster.
  • ePoster: Image file containing the information and data you want to present to participants. The supported formats are JPG and PNG.
  • A profile picture (if it was not already available in the platform)

 

As optional elements, you can add:

 

  • Table of Contents (TOC) graphic: an illustration that communicates visually the main message of your ePoster. The width of the image is 16:9. It cannot exceed 1MB size. The supported formats are JPG and PNG.
  • Supporting information. Additional file in a PDF file containing the details of your work
  • A text abstract between 100 and 400 words
  • A video, presenting the topic of your contribution. Prepare a video of explanation of your ePoster less than 3 minutes time,  upload to an online video-sharing platform (Youtube, Vimeo...) and copy here the link of your video

 

 

When you complete the submission process, your ePoster will be available in the ePoster Board  along with the tittle and your picture. Participants can look at in any moment. A code will be assigned to your contribution. Save this number, it will indicate the room assigned to your ePoster in the chat platform where the ePoster Session will take place.

TOC format

The TOC is an illustration that communicates visually the main message of your ePoster. It can be a simple sketch or a piece of text. It should attract the attention of people that looks at in the display of all the ePosters in the ePoster Board. You may use as TOC the section with the central message of the ePoster.

ePoster Session - Discussion espaces Spaces

Participants will get an email with the link to access the ePoster Session.

The ePoster Session will take place in a chat platform where you will find:

 

  • A Directory with a channel for each of the ePosters. ePosters will be identified with the code assigned in the program. Each ePoster is identified by a number (see ePosters Board), and the name of the ePoster:

003_Michal_Sullivan

  • A General_Poster_Hall with some basic information about all the eposters, provided by the authors and a direct URL to join their channel.

 

Register in the Chat using the Talk as anonymous option (not the sign up option). Use as name your full name (or the full name of the poster 003_Michal_Sullivan if you have one)  in order to be recognized by participants.


 

When you first enter in the ePoster Session chat platform, you will find the Directory with all the rooms.

 

  1. Access the Chat room and locate the Discussion Channel of your ePoster early before the start of ePoster Conference time.
  2. As a participant, join the channels that you are interested in.
  3. Access the General_Poster_Hall.


 

Don’t miss the Directory! You can access it at any moment using the icon.

 

 

 

 


The General_Poster_Hall is a room where you can see basic information about all the ePosters, provided by their authors. Authors should share the title, TOC (if you prepared it) and the direct link to access the Discussion Channel assigned.

Structure of nanoGe Meetup Conference

A nanoGe Meetup Conference is an online conference format (about 2 hours) organized to promote exchange and discussion around a specific scientific topic. It will have two parts

  • The Oral Session will consist on a few short talks led by Invited Speakers, followed by a Discussion Pannel in which they will answer the questions from participants.
  • ePoster Session, where attendees and authors can share their ideas and get feedback from their colleagues worldwide through a chatroom and sFlash Talks in Zoom.
ePoster format

In contrast to traditional static conference posters, that present a closed scientific case, ePoster for online conference is a dynamic framework to instigate the exchange of scientific ideas and information. You can be more creative, provided that the normal codes of scientific exchange are respected.

 

When designing and making your ePoster you should follow some basic directions

 

  1. Present the information so that it can be viewed quickly
  2. Make a simple design that costs you a limited amount of work

 


We recommend that you divide an ePoster into boxes that allow to zoom for viewing the information during discussion.

 

In an ePoster session there may be lots of ePosters competing for attention. It is important that you highlight clearly the main message or information of your contribution, as is achieved in the following examples.

 

You can also (optional) present your ePoster in a video with duration less than 3 min. You also may also present additional information as a preprint of an article (optional).

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