What are the benefits of an online conference?

For many centuries scientific conferences have been at the core of scientific discussion and progress. However, it has become clear that conferences are consuming high resources, creating environmental pollution, and in some circumstances,  it is simply not possible to make them happen and cancellations ensue. While maintaining the classical gatherings, we can use the online format that brings the central benefits of scientific conferencing:

  • Present your work and get feedback
  • Keeping up with cutting-edge research in your field
  • Get clarification on research that’s important to your own projects
  • Have the opportunity to chat about your work in a low-stakes environment with lots of feedback,
  • Have exposure to inspiring ideas and people!
  • Keep a sense of community.

 

This type of meeting may help overcome longstanding problem of excessive physical meetings:

  • It is more accessible to a wider set of researchers, as persons with disabilities and those with lower resources
  • Reduce the large carbon footprint associated to international flights
  • Reduce disruption of family life
  • Improve the capacity for frequent communication with a broad audience
Types of contribution

These are the types of contribution

  •  Invited speakers (by invitation only)
  • Oral contribution, selected by the organizers from the presented abstracts
  • ePosters, explained in more detailed below.

Sponsored contribution

  • Sponsor invited speakers present a technical topic of scientific interest
  •  Sponsor presentation presents products or services

In order to present an oral contribution you need to submit an abstract and select your preference, before the deadline for oral contribution. Contributed orals will be selected by the organizing committee. Oral abstracts not selected for oral will have the chance to be presented as an ePoster. For presenting and ePoster contribution it is necessary to present an ePoster before the deadline for ePoster submission.

Invited Speakers will receive an invitation via e-mail. They have to register and submit an abstract of their contribution.

What is an ePoster?

For fully obtaining the main goals of a scientific conference, the participation of researchers presenting their ideas in a rich interactive context is necessary. ePoster is a versatile presentation of scientific information. With ePoster format you can achieve a variety of goals according to your preference:

  • Present your work and get feedback. Give diffusion to your results
  • generate discussion on any scientific question of your interest.
  • keep up with cutting-edge research in your field
  • get clarification on research that’s important to your studies.

You can present results, technical points, suggestions or doubts about methods, or formulate a question, in order to exchange information and generate scientific progress through communication.

 

Prepare and submit your contribution

If you want to participate with an ePoster, you must submit the following contents:

  • Author list and title of ePoster.
  • ePoster: Image file containing the information and data you want to present to participants. The supported formats are JPG and PNG.
  • A profile picture (if it was not already available in the platform)

As optional elements, you can add:

  • Table of Contents (TOC) graphic: an illustration that communicates visually the main message of your ePoster. The width of the image is 16:9. It cannot exceed 1MB size. The supported formats are JPG and PNG.
  • Supporting information. Additional file in a PDF file containing the details of your work
  • A text abstract between 100 and 400 words
  • A video, presenting the topic of your contribution. Prepare a video of explanation of your ePoster less than 3 minutes time,  upload to an online video-sharing platform (Youtube, Vimeo...) and copy here the link of your video

 

When you complete the submission process, your ePoster will be available in the ePoster Board  along with the tittle and your picture. Participants can look at in any moment. A code will be assigned to your contribution. Save this number, it will indicate the room assigned to your ePoster in the chat platform where the ePoster Session will take place.

ePoster format

In contrast to traditional static conference posters, that present a closed scientific case, ePoster for online conference is a dynamic framework to instigate the exchange of scientific ideas and information. You can be more creative, provided that the normal codes of scientific exchange are respected.

When designing and making your ePoster you should follow some basic directions

  1. Present the information so that it can be viewed quickly
  2. Make a simple design that costs you a limited amount of work

We recommend that you divide an ePoster into boxes that allow to zoom for viewing the information during discussion

In an ePoster session there may be lots of ePosters competing for attention. It is important that you highlight clearly the main message or information of your contribution, as is achieved in the following examples.

You can also (optional) present your ePoster in a video with duration less than 3 min. You also may also present additional information as a preprint of an article (optional).

ePoster Session - Discussion Spaces

Participants will get an email with the link to access the ePoster Session.

The ePoster Session will take place in a chat platform where you will find:

  • A Directory with a channel for each of the ePosters. ePosters will be identified with the code assigned in the program. Each ePoster is identified by a number (see ePosters Board), and the name of the ePoster:

003_Michal_Sullivan

  • A General_Poster_Hall with some basic information about all the eposters, provided by the authors and a direct URL to join their channel.

Register in the Chat using the Talk as anonymous option (not the sign up option). Use as name your full name (or the full name of the poster 003_Michal_Sullivan if you have one)  in order to be recognized by participants.

https://www.nanoge.org/static/ckeditor/d460867d681b391da73c2f46ec81422a

 

 

 

When you first enter in the ePoster Session chat platform, you will find the Directory with all the rooms.

 

  1. Access the Chat room and locate the Discussion Channel of your ePoster early before the start of ePoster Conference time.
  2. As a participant, join the channels that you are interested in.
  3. Access the General_Poster_Hall.

 

Don’t miss the Directory! You can access it at any moment using the icon.

The General_Poster_Hall is a room where you can see basic information about all the ePosters, provided by their authors. Authors should share the title, TOC (if you prepared it) and the direct link to access the Disucssion Channel assigned.

How to participate in the conference

Registration

In order to register to the conference, you need to log in nanoGe (or create an account if you are not registered yet) and buy a ticket as usually. Upload a profile picture if it is not yet in the system. You will receive the registration confirmation via e-mail.

For late registration, you will be able to register from the conference website as usually. Please, note that the late registration does not allow to participate at the ePoster Session or submit an abstract. The late registration fee has an increase of 60% of the Participant registration fee.

Submit your contribution

Participants can be part of the program presenting their work to the audience through a Contributed Talk or an ePoster. Once you are registered in the conference, you will be able to submit your contribution in the Abstract Submission tab.

Join the live conference
Two hours before the start of the Oral Session, the Live Conference tab will be available at the conference website. Participants should log in and enter the tab, where they will have access to the streaming video for the Oral Session and a direct buttom to the ePoster Session platform.

The oral session will consist of presentations with slides played while the speaker is talking on a specific topic for about 15 min. A Question and Answer chat will be available during the conference so that participants can ask questions to Speakers. They will be answered during the Discussion Pannel.

Join the ePoster Session

The ePoster Session chat platform will be available during the conference through the Live Conference tab. There, a “Go to conference” buttom will be available for participants to join the chat platform at any moment. The ePoster Session starts officially after the Oral Sessions. The instructions on how the chat platform works are available in the Instructions for participants and will be explained at the end of the Oral Sessions.

Technical requirements

Participants will need a computer with internet connection during the event. All the links required to join the sessions will be sent by email.

 

Contributed talks

If your want to present an oral contribution, you should submit your abstract from the Abstract submission tab. Once there, select your preference for Contributed talk and fill the form. You must submit the following contents:

  • Title of your contribution
  • Topic: choose the symposia you would like to fit your contribution
  •  Authors
  • Affiliations
  • Abstract

Contributed orals will be selected by the organizing committee. Oral abstracts not selected for oral will have the chance to be presented as an ePoster. For presenting and ePoster contribution it is necessary to present an ePoster before the deadline for ePoster submission. You should edit your submission, adding the mandatory fields for ePoster submission.

 

TOC format

The TOC is an illustration that communicates visually the main message of your ePoster. It can be a simple sketch or a piece of text. It should attract the attention of people that looks at in the display of all the ePosters in the ePoster Board. You may use as TOC the section with the central message of the ePoster.

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