Oral Sessions
The oral session will consist of a presentation with slides played while the speaker is talking.

Each speaker will be introduced by the organizer at the beginning of the talk. A question and answer session will open through the chat at the end of the talks. The organizer will select the questions and read them aloud for the speaker to answer them.

Please, respect the assigned time and follow the instructions of the moderator so that the program can flow smoothly

Rehearsal

One hour before the event official time, a meeting will take place in the video platform with all the speakers and the conference manager to explain the platform, check technical conditions and answer questions.

Hours before the event, the speakers will receive a link to join as an invited speaker.

Presentation format

 Prepare a powerpoint for your talk. The powerpoint presentation is best viewed in 16:9 format for broadcasting. Be careful when converting between 4:3 and 16:9 as it may stretch the figures. The original size of figures can be restored in the figure size menu.

Remember that it is a 15 minutes presentation.

Technical requirements

On the oral sessions the speaker will need:

  •  A computer
  • A webcam camera. Normally, laptops have the webcam built-in.
  • Headphones with microphone, or a separate microphone for good quality broadcast.
  •  Slides presentation in PDF format
  •  Good network connection, preferably with cable

 It is advisable to be careful when connecting and disconnecting the camera and mute the microphone. The camera and microphone are preferably to be silenced during the symposium if you are not intervening.

Summary guide
Days before the conference
   2 days Check out the program and abstracts // Check the necessary materials means
   1 hour Be connected and ready
   0 be aware of your time to talk, as indicated by moderator. be aware of your time to talk, as indicated by moderator. Share your screen to play your slides presentation.
   After your talk Answer the questions as posed by the moderator.
   After the oral session Join the poster session, try to visit many posters and questions to students
Registration and abstract submission

Invited Speakers will receive an invitation via e-mail. They have to register and submit an abstract of their contribution.

They have to prepare an slides presentation for the Oral Session.

Join the conference

Please anytime, use Google Chrome as a browser.

As an Invited Speaker / Oral Contribution

One day before your talk, you will receive an email with a link to join the conference. You should connet through Google Chrome.

Once in you will find the camera, microphone and the display name settings. It is a check out to verify that the camera and microphone work correctly. If everything is configured correctly, this is what will appear on your screen:

                                

If any device fails, you can configure it with the third icon. This configuration allows you to select between the cameras and microphone that the computer has. Remember to allow the browser to access your camera and microphone.

Then you will access the broadcast interface. There, you will see the main screen, which is what the participants are seeing at that moment, and the backstage where all the speakers will remain until their camera and micro is open.

The nanoGe technician will open the camera to each of the speakers during their talk or panel discussion. Outside these times, the speakers will remain with the camera and audio turned off in the backstage. Only when you see your camera on the main screen, attendees will be able to see or hear you.

                

To share the presentation that you are going to use, the presenter will ask you to share your screen during the training session.

  1. Open the presentation
  2. Go to the broadcast platform and press "Share Screen"
  3. Select “All the Screen”. In case you are going to play a video, select "Share audio"
  4. During the broadcast, when the organizer presents your speech and you want to start your presentation, you only have to open the document.
  5. Make your speech whith the presentation open on your screen.
  6. At the end of your presentation press "Stop sharing", which appears at the bottom of the screen
  7. Return to the broadcast platform to be able to follow the rest of the session and join the Discussion Pannel you are part from.

During the Discussion Pannel, we will open the camera and microphone to all the speakers who participate in it.

If you want to communicate with the organizer or nanoGe staff, you can do so through the private chat that you can find in the right sidebar.

           

To see the sessions of the other days, you can do it, like the rest of the participants, through the LIVE CONFERENCE tab of the HOPV website. To see this tab, you must be logged in.

As a participant.

Conference days:

1) Login to the conference

         

2) Once loged in you will see 2 more tab that on 1st step, only participants can access to this infomation (the LIVE CONFERENCE tab will be active 2 hours before the conference starts)..

         

3) Click on LIVE CONFERENCE and you will be able to join the conference at the scheduled time.

We use our own and third party cookies for analysing and measuring usage of our website to improve our services. If you continue browsing, we consider accepting its use. You can check our Cookies Policy in which you will also find how to configure your web browser for the use of cookies. More info