Submit your contribution

There are the types of contribution

  • Invited speakers (by invitation only)
  • Oral contribution, selected by the organizers from the presented abstracts
  • ePosters, explained in more detailed below.

 

Sponsored contribution

  • Sponsor invited speakers present a technical topic of scientific interest
  • Sponsor presentation presents products or services
What do I need to join?

Registration

In order to register to the conference, you need to log in nanoGe (or create an account if you are not registered yet) and buy a ticket as usually. Upload a picture of your face if it is not yet in the system. You will receive the registration confirmation via e-mail.

Join the oral Sessions (Use Chrome as a browser).

All registered participants can join the oral sessions.

Conferece days:

1) Login to the conference

     

2) Once loged in you will see 2 more tab that on 1st step, only participants can access to this infomation (the LIVE CONFERENCE tab will be active 2 hours before the conference starts).

     

3) Click on LIVE CONFERENCE and you will be able to join the conference at the scheduled time.

The oral session will consist of presentations with slides played while the invited speaker is talking on a specific topic for 15 min. Oral Session will be followed by questions from the audience (see specific program).

 

Participate in ePoster session

All participants can submit an ePoster.

The ePoster Session will be carried through a chat platform, where participants can find a Discussion Channel for each ePoster and a General_Poster_Hall for general information. Discover more on "ePoster Session - Discussion Spaces".

Technical requirements

Participants will need a computer with internet connection during the event. All the links required to join the sessions will be sent by email. Speakers will also need a camera and a microphone during the Oral Sessions.

Participants with an ePoster will need to prepare the material needed for the ePoster Session.

What is an ePoster?

For fully obtaining the main goals of a scientific conference, the participation of many researchers presenting their ideas in a rich interactive context is necessary. ePoster is a versatile presentation of scientific information. With ePoster format you can achieve a variety of goals according to your preference:

  • Present your work and get feedback. Give diffusion to your results
  • generate discussion on any scientific question of your interest.
  • keep up with cutting-edge research in your field
  • get clarification on research that’s important to your studies.

You can present results, technical points, suggestions or doubts about methods, or formulate a question, in order to exchange information and generate scientific progress through communication.

Prepare and submit your contribution

If you want to participate with an ePoster, you must submit the following contents:

  • Author list and title of ePoster.
  • ePoster: Image file containing the information and data you want to present to participants. The supported formats are JPG and PNG. See the section  “ePoster Format” in the authors Instructions.
  • A picture of yourself (if it was not already available in the platform)

As optional elements, you can add:

  • Table of Contents (TOC) graphic: an illustration that communicates visually the main message of your ePoster. The width of the image is 16:9. It cannot exceed 1MB size. The supported formats are JPG and PNG.
  • Supporting information. Additional file in pdf format containing the details of your work
  • A text abstract between 100 and 400 words
  • A video,  presenting the topic of your contribution. Prepare a video of explanation of your ePoster less than 3 minutes time,  upload to an online video-sharing platform (Youtube, Vimeo...) and copy here the link of your video

To submit your oral contribution (by invitation), you need: 

  •  Author list and title of your talk
  •  Text abstract, between 100 and 400 words

When you complete the submission process, your ePoster will be available in the ePoster Board  along with the tittle and your picture, where participants can look at in any moment. A code will be assigned to your contribution. Save this number, since it will indicate the room assigned to your ePoster in the chat platform where the ePoster Session will take place.

 

   

ePoster format
In contrast to traditional static conference posters, that present a closed scientific case, ePoster for online conference is a dynamic framework to instigate the exchange of scientific ideas and information. You can be more creative, provided that the normal codes of scientific exchange are respected. The supported formats are JPG and PNG.

When designing and making your ePoster you should follow some basic directions

  1.  Present the information so that it can be viewed quickly
  2. Make a simple design that costs you a limited amount of work

We recommend that you divide an ePoster into boxes that allow to zoom for viewing the information during discussion

                                

In an ePoster session there may be lots of ePosters competing for attention. It is important that you highlight clearly the main message or information of your contribution, as is achieved in the following examples.

                     

                      

You can also (optional) present your ePoster in a video with duration less than 3 min. You also may also present additional information as a preprint of an article (optional).

TOC format
The TOC is an illustration that communicates visually the main message of your ePoster. It can be a simple sketch or a piece of text. It should attract the attention of people that looks at in the display of all the ePosters in the ePoster Board. You may use as TOC the section with the central message of the ePoster.

            

What are the benefits of an online conference?

For many centuries scientific conferences have been at the core of scientific discussion and progress. However, it has become clear that conferences are consuming high resources, creating environmental pollution, and in some circumstances it is simply not possible to make them happen and cancellations ensue. While maintaining the classical gatherings, we can use the online format that brings the central benefits of scientific conferencing:

  • Present your work and get feedback
  • keeping up with cutting-edge research in your field
  • get clarification on research that’s important to your own projects
  • have the opportunity to chat about your work in a low-stakes environment with lots of feedback,
  • have exposure to inspiring ideas and people!
  •  keep a sense of community.

This type of meeting may help overcome longstanding problem of excessive physical meetings:

  •  It is more accessible to a wider set of researchers, as persons with disabilities and those with lower resources
  • Reduce the large carbon footprint associated to international flights
  • Reduce disruption of family life
  •  Improve the capacity for frequent communication with a broad audience
ePoster Session - Discussion Spaces

All the ePosters will be displayed in the ePoster Board, where all participants can look at them in any moment and prepare the ePoster Session.

After the Oral Sessions, there will be a break. You will be able to access the poster session from the LIVE CONFERENCE tab. You can also visit the ePoster board and prepare the session too.

 

          

 

The ePoster Session will take place in a chat platform where you will find:

  • A Directory with a channel for each of the ePosters. ePosters will be identified with the code assigned in the program
  • A General_Poster_Hall with some basic information about all the eposters, provided by the authors and a direct URL to join their channel.

          

 

 

How to join a discussion channel

Your poster is identified by a number (see ePosters program page), and your name and surname:

003_Michal_Sullivan

  • The discussion will take place through a chat room on the RocketChat platform.
  • Users can access it through the URL sent by mail.
  • Register in the Chat using the Talk as anonymous option (not the sign up option). Use as name the full name of the poster 003_Michal_Sullivan in order to be recognized by participants.

   

When you first enter in the ePoster Session chat platform, you will find the Directory with all the rooms.

  • Access the Chat room and locate the room of your poster early before the start of ePoster Conference time.
  • Access the General_Poster_Hall.

 

     

The General_Poster_Hall is a room where you can see basic information about all the ePosters, provided by their authors. The title, TOC (if you prepared it) and the direct link to access the Disucssion Channel.

  • Authors of ePoster will share their TOC and invite everybody to join their channel. Participants can join the discussion chat of the ePoster they are interested through the Directory.

Don’t miss the Directory! You can access it at any moment using the icon.

                  

 

Do not carry discussions in the general_poster_hall. Go to the assigned room. Interact with participants in the topic of your interest while you keep an eye to your poster room for answering the questions about your poster.

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